CIS REPAYMENTS
Privacy Policy for cisrepayments.co.uk
Last Updated: 3 April 2025
1. Introduction
Welcome to cisrepayments.co.uk herein referred to as (“we”, “us”, “our”). We are committed to protecting your privacy and handling your personal data transparently and securely. This Privacy Policy explains how we collect, use, and safeguard your information in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. Data We Collect
We may process the following personal data:
Identity/Contact Data: Name, address, email, phone number, business name, and job title.
Financial/Tax Data: Unique Taxpayer Reference (UTR), National Insurance Number, VAT details, payment/banking information.
Technical Data: IP address, browser type, device information, and usage data via cookies (see our Cookie Policy).
Transaction Data: CIS verification status, subcontractor payments, and HMRC submissions.
3. How We Use Your Data
We process your data to:
Verify subcontractor CIS status with HMRC.
Calculate, deduct, and submit CIS tax returns.
Communicate updates (e.g., policy changes, payment confirmations).
Improve website functionality and user experience.
Fulfill legal obligations (e.g., fraud prevention, responding to authorities).
Send marketing communications (only with your explicit consent).
Legal Basis for Processing:
Legal Obligation: Compliance with CIS regulations (UK GDPR Article 6(1)(c)).
Legitimate Interests: Service improvements, fraud prevention (Article 6(1)(f)).
Consent: For marketing (Article 6(1)(a)).
4. Data Sharing
We may share your data with:
HMRC: To fulfill CIS reporting requirements.
Service Providers: IT, payment processors, and cloud storage providers under strict confidentiality.
Legal Authorities: If required by law (e.g., court orders).
Business Transfers: In mergers, acquisitions, or asset sales.
We do not sell your data to third parties.
5. Data Retention
We retain your data only as long as necessary:
CIS Records: Up to 6 years post-transaction (per HMRC requirements).
Marketing Data: Until consent withdrawal or opt-out.
Post-retention, data is securely deleted or anonymized.
6. Data Security
We implement robust measures, including encryption, access controls, and secure servers, to protect your data.
7. Your Rights
Under UK GDPR, you have the right to:
Access, correct, or delete your data.
Restrict processing or request data portability.
Object to processing or withdraw consent (for marketing).
Lodge a complaint with the Information Commissioner’s Office (ICO).
To exercise these rights, contact us at [Your Contact Email/Address].
8. International Transfers
If data is transferred outside the UK, we ensure safeguards (e.g., adequacy decisions or standard contractual clauses) are in place.
9. Third-Party Links
Our website may link to external sites. We are not responsible for their content or privacy practices.
10. Children’s Privacy
Our services are not directed at individuals under 18. We do not knowingly collect children’s data.
11. Policy Updates
Updates will be posted here with a revised “Last Updated” date.
12. Contact Us
For questions or requests:
Email: [Your Contact Email]
Post: [Your Postal Address]
Phone: [Your Contact Number]
This policy meets UK GDPR, Data Protection Act 2018, and HMRC CIS requirements.
Terms and Conditions for cisrefunds.co.uk CIS Refund Service
Last Updated: 04th April 2025
1. Introduction
These Terms and Conditions (“Terms”) govern your use of cisrefunds.co.uk (“we,” “us,” or “our”) services to assist in reclaiming Construction Industry Scheme (CIS) tax refunds from HM Revenue & Customs (HMRC). By engaging our services, you (“Client”) agree to comply with these Terms.
2. Definitions
“CIS Refund”: A repayment from HMRC for overpaid CIS tax deductions.
“Services”: Preparation, submission, and management of CIS refund claims on your behalf.
“Fees”: Charges for our Services, as detailed in Clause 5.
3. Scope of Services
3.1 We will dependant on service chosen:
Assess your eligibility for a CIS refund.
Prepare and submit refund claims to HMRC.
Liaise with HMRC on your behalf.
Provide updates on your claim’s progress.
3.2 Exclusions: We do not provide legal, accounting, or tax advice beyond CIS refund claims.
4. Client Responsibilities
You agree to:
Provide accurate, complete, and timely information/documents (e.g., CIS statements, UTR number).
Notify HMRC directly of any changes affecting your tax status.
Cooperate with reasonable requests to facilitate the claim.
5. Fees & Payment
5.1 Fee Structure:
Basic service: complete your tax return from information provided and submit to HMRC £75.00
Check, recommend and submit £250. under some circumstances we reserve the right to charge an hourly rate of £250 for this service
Full Accounts, Prepare tax return and submit to HMRC price on applicatio
Fees payable and will be deducted from refund
5.2 Late Payments: Overdue invoices incur interest at 8% above the Bank of England base rate.
6. Confidentiality & Data Protection
6.1 Both parties agree to keep confidential information secure, disclosing only as required by law.
6.2 We process personal data in accordance with our Privacy Policy and GDPR.
7. Limitation of Liability
7.1 Our liability is limited to Fees paid for Services in the preceding 12 months.
7.2 We exclude liability for:
Indirect, consequential, or incidental damages.
HMRC decisions, delays, or refusal of refunds.
Errors in information provided by you.
8. Termination
8.1 By You: Terminate with 30 days’ written notice. Fees for work completed remain payable.
8.2 By Us: Terminate immediately if you breach these Terms, fail to pay, or provide false information.
9. Dispute Resolution
9.1 Negotiate in good faith to resolve disputes.
10. General
Governing Law: England & Wales.
Amendments: Changes require written agreement.
Force Majeure: Not liable for delays beyond our control (e.g., HMRC processing).
Entire Agreement: Supersedes prior agreements
Important Notes:
No Guarantee: Success depends on HMRC’s discretion.
Third-Party Links: We are not responsible for external websites.
Compliance: Ensure all information provided to be submitted to HMRC is truthful.